WORLD ASSEMBLY OF ISLAMIC CITIES (WAIC)
Towards a Prosperous Urban Future For All
Our Charter was adopted during WAIC's first assembly on August 31st to September 1st , 2013.
CHAPTER I: LEGAL STATUS
The World Assembly of Islamic Cities (hereinafter called the Assembly or the WAIC) is the name of an international non-governmental and not-for-profit organization which promotes sustainable urban development, in-line with objectives mentioned under Article 2.
The Assembly has been established for an indefinite period of time and memberships is open to all Muslim cities.
The working languages of the Assembly is English and Arabic.
CHAPTER II: PURPOSE
The purposes of the WAIC are:
1.To establish an international campaign to promote sustainable urban development according to the ideals of Islam.
2.To promote Islamic values of sustainable development and quality of life while undertaking comparative studies on current issues to determine how they can be applied as a means of improving human settlements.
3.To promote Islamic identity and understanding of the underlying historical, structural and formal values of Islamic cities as they relate to current challenges posed by urbanization.
4.Provide a forum for exchange on approaches to Sustainable Islamic Cities from technological, scientific, managerial, cultural and spiritual perspectives.
5.Create opportunities for on-going research-based education and learning on the evolving nature of Islamic cities through the organization of biennial assemblies and sharing of best practices and notable achievements.
CHAPTER III: STRUCTURE
The organs of the WAIC are comprised of:
Charter IV: The Board of Trustees of WAIC
Members of the board of trustees of WAIC must provide active audit oversight of finances, physical assets, and long range plans to ensure the enduring lifespan of the Assembly. Trustees are also responsible for appointing executive leadership of the Assembly and monitoring executive performance in carrying out Board policies. Trustees must be always available to advice and support management in setting the Assembly goals and priorities.
Because the Board of Trustees is ultimately accountable for stewardship and good governance of Assembly, each Trustee has a moral responsibility to the members to act collegially in a manner above reproach in all deliberations and when acting on behalf of, or representing the Assembly.
The Board of Trustees may discuss any question or any matter within the scope of the present Charter or relating to the powers and functions of any organs provided for in the present Charter.
The director of MERC-BLP will be the main organization responsible for convening meetings of Board of Trustees.
There are 9 members on the board of trustees including the Secretary General, Chairman of the Assembly, 4 mayors and 3 urban and theology scholars. Meetings of board of trustees will be held annually.
Chapter V: Chair of the Assembly
The Chair of the assembly is the most senior position in the assembly, and is expected to participate in all formal meetings of the assembly. The host city is considered to be the chair of the assembly and holds this position for 2 years during the intervening period between t the biennial assembly meetings. The jurisdiction and role of the Chair is defined within the declaration.
Chapter VI: Steering Committee
The Steering Committee is the principal body responsible for policy leadership within WAIC and is responsible for undertaking preparatory work to facilitate decisions by the Assembly. Programs of the assembly are reviewed and evaluated within this Committee. There are 21 members, including; 7 mayors, 7 theology scholars, and 7 urban science professors. Meetings of the Supreme Steering Committee are held annually.
Chapter VII: Assembly Secretary General
The Secretary General of the assembly is in charge of leading the permanent secretariat of the assembly. The Secretary General acts to facilitate the work of the assembly and is in charge of leading the Secretariat of the assembly, overseeing the implementing of work plans as determined by the Assembly Supreme Council and developing new activities for the Assembly’s consideration.
The Mayor of the city where the secretariat of the assembly is based will be the Secretary General of the Assembly.
The Chair of the Assembly can appoint a Secretary General to act on their behalf. Appointees must be either a mayor of an Islamic city who is also a member of the Assembly, or alternatively a high-profile qualified urban manager capable of taking-on the responsibility of being a Secretary General for an agreed period of time.
Chapter VIII: Executive Supreme Council
In practice, this council is the public council of the assembly responsible for studying and promoting sustainable urban policies, programs and determining the budget of the assembly. The council includes all mayors of Islamic countries who are recognized as members of the assembly. Local Government Departmental Chiefs and official representatives of relevant international organizations are recognized as Associate Members.
Chapter IX: Secretariat
The Secretariat takes a leading role in implementing the assembly’s overall policy, strategies and programmes. The Secretariat leads and ensures effective implementation of the Assembly mandates and compliance with its policies and procedures in the implementation of strategic plans through the biennial programmes and budgets. It oversees management of human and financial resources and advocates for sustainable urban development practices to broaden support for the participation of WAIC partners. 
Chapter XI: Membership
Membership to the WAIC is organized in the following categories:
Full membership is open to all cities represented by their respective Mayors or the highest local authority of the city.
Associate membership is open to all individual and legal persons adhering to the purposes of the Assembly as described in this Charter and engaging in the activities of the Assembly.
Honorary membership is open to all individual and legal persons who have made remarkable and distinguished contributions to the purposes of the Assembly as described in this Charter. Their confirmed membership will be signed and announced by the chairman of the assembly and the secretary general.
Chapter XII: Rights and Obligations
All members make a solemn commitment to adhere to the principles and purposes of the Assembly and refrain from taking positions or making actions contrary to the interests of the organization.
Members may participate in all of the various activities of the Assembly and have equal access to information, data and documentation on the various undertakings and decisions of the organization.
Chapter XIII: Membership Fee
Only full members shall pay a fixed biennial membership fee. The WAIC Executive Supreme Council shall decide on the amount of the respective membership fees commensurate to the WAIC annual budget and expenditure.
Chapter XIV: Application
Mayors as representatives of Islamic cities who wish to apply for membership to the Assembly, shall submit to the Assembly General Secretariat an official statement indicating adherence to the principles enshrined in the WAIC Charter and their willingness to enjoy the rights and fulfill the obligations of a specific membership category. Applications for membership are to be signed by the highest authority of the applicant city or organization.
Chapter XV: Admission
Applications for membership should be addressed to the Secretary-General whose task is to ensure that applicants meet the relevant requirement for membership.
Chapter XVI: Withdrawal
A member may indicate its intention to withdraw from WAIC membership.
Membership withdrawal shall be considered upon an official request submitted to the Secretariat in this respect. In case of full members and other institutional members, the request is to be signed by the highest authority of the applicant. The final decision shall be made by the Secretary General of the Assembly.
Chapter XVII: Suspension
A member is liable for suspension if obligations and principles set out in this Charter are breached.
Chapter XVIII: Sessions
Sessions of the Assembly shall meet biennially by invitation from the Mayor of a member city and the Secretary General of the assembly.
Chapter XX: Participation and Voting
Full Members shall be represented by Mayors or the official delegate of the highest authority of the member city. All members are equally entitled to participate in the Assembly’s Conventions.
Full Members shall have equal voting rights in the Assembly. Members of other categories are not entitled to vote in the Assembly. The Executive Supreme council may suspend the voting right of a member because of unpaid membership fees.
The decisions of Assembly shall come into force with simple majority of the votes of the attending Full Members, unless otherwise specified in the Charter. Conventions of the Assembly shall be regarded as official with the attendance of a simple majority of the full Members.
Chapter XXI: Procedural Rules
The Secretariat shall propose Rules of Procedure, which will address administrative and operational particulars concerning the internal management and regulations of the organization including the remuneration of Secretariat personnel of the Assembly. The Assembly shall approve the Rules of Procedure by simple majority.
Any issue which cannot be settled amicably under the terms of this Charter, or complaint relating to the interpretation, application or fulfilment of this Charter may be referred for arbitration in accordance with the Permanent Court of Arbitration Optional Rules for Arbitration Involving International Organization and States in force at the date during which this Charter was promulgated. The appointing authority shall be the Secretary General of the Permanent Court of Arbitration following a written request submitted by any party. The Arbitrator’s decision shall be binding on all Parties and there shall be no appeal.
Chapter XXII: Enforcement of the Charter
The charter is the main document of the assembly. This charter shall enter into force when it is approved by the WAIC Assembly. The original version of the Charter, signed and sealed by the Term President and the secretary general, shall be kept at the Secretariat of the Assembly. Certified copies of the Charter shall be sent to all Members by the Secretariat.
Chapter XXIII: Amendments to the Charter
Any proposal for the amendment of this Charter has to emanate from the Board of trustees or from majority of two third of full Members. Decision in this respect shall be made by casting votes in the regular Assembly’s Convention or in an extraordinary Convention of the Assembly called to this effect.
Chapter XXIV: Liability
The WAIC is liable as a legal entity only to the extent of its assets; members are not individually liable for corporate debts and liabilities.
 Note: According to the declaration of the 1st WAIC assembly, it was decided that the assembly has a permanent secretariat in Qazvin Municipality located in the city of Qazvin to be able to contribute on an on-going basis to specific aspects of urban management within Islamic cities.
World Assembly of Islamic Cities 2016© ALL RIGHTS RESERVED